10 Best Quote-to-Cash Software Shortlist
Here's my pick of the 10 best software from the 21 tools reviewed.
With so many different quote-to-cash software available, figuring out which is right for you is tough. You know you want to optimize and automate the end-to-end sales cycle but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different quote-to-cash tools with various teams and accounts, with my picks of the best quote-to-cash software.
What Is Quote-to-Cash Software?
Quote-to-cash software is an integrated solution that manages the entire sales cycle from creating quotes to receiving payments. It automates and streamlines various stages including quoting, order management, invoicing, and payment processing. This software encompasses tools for pricing configuration, contract management, revenue recognition, and analytics, aiming to optimize the sales process and financial transactions.
The benefits of quote-to-cash software include streamlined sales operations, leading to increased efficiency and reduced processing time. It enhances accuracy in pricing, quoting, and billing, thereby minimizing errors and improving customer satisfaction. The software aids in effective revenue and cash flow management, ensuring compliance with financial standards. Additionally, it provides valuable insights into sales performance and customer behavior, supporting strategic decision-making and business growth. This makes it a crucial tool for businesses seeking to optimize their end-to-end sales processes and financial management.
Overviews Of The 10 Best Quote-To-Cash Software
Let’s dive into my breakdown of each of the QTC options on my list. Here you’ll get a summary of each tool, some outstanding features, and an overview of pricing and free trials. I’ve also provided a few pros and cons that should help you narrow down your preferences.
iQuoteXpress is a CPQ solution designed to automate and improve the quote management process, integrating with CRM systems and e-commerce platforms. Its ability to cut proposal time by 50-75% is attributed to its user-friendly system that requires minimal training and no need for IT consultant assistance, providing a customized, integrated, and fully supported sales proposal and quoting solution.
Why I chose iQuoteXpress: I chose iQuoteXpress for the 'quote to cash software after evaluating its comprehensive set of features, which include proposal templates, product and pricing configuration, and CPQ and CRM integration. These capabilities are designed to address business needs upfront and provide analytics for sales enablement, which makes it distinct from other solutions in the market. What makes iQuoteXpress different is its emphasis on reducing proposal time significantly—by 50-75%—without causing disruption to existing business processes. This is achieved through a combination of tailored proposal templates, custom branded dashboards, and a focus on implementing the software according to the specific needs of the business.
iQuoteXpress Standout Features and Integrations
Standout features include CPQ & CRM integration, CPQ pricing, and eCommerce features to streamline the quoting process and improve efficiency for businesses. It reduces proposal time by 50-75% and provides tailored proposal templates for a consistent look and feel. The software also offers industry-specific solutions, a blog for additional resources, and has been praised by over 500 customers for its quality proposal output and time savings.
Integrations include Zoho, Oracle, and Microsoft Dynamics. These integrations are designed to automate and improve the quote management process, allowing for the customization of sales proposals and the tracking of proposal analytics. The software also supports eCommerce and CPQ pricing integrations.
Pros and cons
Pros:
- Responsive and helpful tech support team
- Easily track quotations submitted on a daily, weekly, and/or monthly basis
- Fully customise the appearance of your proposal document
Cons:
- Some item model numbers may be too long for system entry
- Slight learning curve for new users
OneBill
Best for customizing sophisticated pricing models to meet customer needs
This revenue management software is built to provide businesses of all sizes with the tools they need to brand and customize their billing processes. With prebuilt configurations for every type of billing, as well as automated order provisioning and activation, CPQ tools, and commission management, OneBill offers an all-in-one solution for revenue management.
Why I picked OneBill: One of the reasons I chose this platform is because it provides sophisticated pricing models that you can change to meet customer demands. Some popular pricing models provided in-app include usage-based, recurring, hybrid, one-time, and personalized. The OneBill system also makes allowances for sales quotes with discounts, coupons, bundles, and packages.
OneBill Standout Features and Integrations
Standout features include order processing and payment collection, multi-currency and multi-language support for global enterprises, and real-time commissioning and SPIFFs.
Integrations include Authorize.net, Bambora, Ceretax, DocuSend, HubSpot CRM, Oracle, Pipedrive, Salesforce, ShipBob, and Xero. OneBill also offers integration with Communication Service Providers, like Verizon and AT&T
Pros and cons
Pros:
- Expertise and commitment from customer service team
- Guided configuration and implementation
- Completely customizable plans
Cons:
- Reselling system could be a little more user-friendly
- Nationwide taxation compliance requires intensive setup
This platform is designed to help small businesses manage their operations with a comprehensive selection of features, including CRM tools, sales and marketing automation tools, and QTC tools. Keap’s goal is to avoid added and unnecessary integrations with third-party tools that bloat your processes and slow down your workflow.
Why I picked Keap: I added this tool to my list because it has a robust billing and invoicing system. Keap offers you a selection of native payment processors, including Stripe and PayPal, so you can send invoices directly from the platform. You can also use this billing system to send out promo codes for customer retention and higher renewal rates.
Keap Standout Features and Integrations
Standout features include lead capture and organization, email marketing campaigns for outreach, and a business phone line you can use on your smartphone.
Integrations include AppointmentCore, BigCommerce, CustomerHub, Deadline Funnel, FormLift, iMember 360, Jotform, Leadpages, Outlook, and Workato. You can connect to over 5,000 integrations through Zapier.
Pros and cons
Pros:
- Robust support from the implementation team
- Offers advanced marketing tools
- Clean and easy to use interface
Cons:
- Number of tools can feel overwhelming
- Must save info manually or lose it when idle
Designed with B2B solutions in mind, IBM Sterling focuses on ensuring you can build a dynamic, interconnected, and responsive ecosystem for order fulfillment. With order management tools, managed file transfers, sophisticated inventory management, IBM Sterling strives to provide solutions that ensure end-to-end visibility and real-time insights to improve your bottom line.
Why I picked IBM Sterling: The main reason I put this platform on my list was because of its smart order fulfillment solution. With this tool, you can merge all sales channels onto one platform to ensure better tracking, easier coordination with logistics, lots of shipping options, and simplified returns management through cloud-based tools.
IBM Sterling Standout Features and Integrations:
Standout features include real-time views of current inventory stock, personalized delivery options, and omni-channel delivery capabilities.
Integrations include IBM Sterling has a B2B integrator that allows you to connect whichever additional apps you need.
Pros and cons
Pros:
- Intuitive navigation and ease of use
- Robust customer support team
- Offers B2C and B2B solutions
Cons:
- CPQ software is an add-on
- No direct integrations with other systems
Built to be as easy to learn and manage as possible, Nue is a quote-to-revenue platform on Salesforce that focuses on meeting the revenue lifecycle needs of modern businesses. This solution allows you to configure dynamic pricing, expand customer revenue, and sell on any channel, including self-service and direct sales.
Why I picked Nue: I like this platform because it offers dynamic customer lifecycle management directly on Salesforce. Whether you need to manage changes, renewals, or co-terms, you can do it all in the most popular CRM and provide your customers the tools to do the same with the ability to adjust usage, term, and seats.
Nue Standout Features and Integrations
Standout features include hybrid price model builder, billing tools for any pricing model, and integrated self-service for customers.
Integrations include Salesforce Sales Cloud.
Pros and cons
Pros:
- Works directly in Salesforce Sales Cloud
- Lots of flexibility for customization
- Clean and straightforward tools
Cons:
- Built to service SaaS businesses
- Legacy data can be problematic without clear processes from the beginning
Formerly known as BlueprintCPQ, Xait CPQ is a cloud-based product configuration and quoting system that’s designed to be used as a standalone solution or integrated with your ERP and CRM systems. Use this platform to price products, produce documents, and perform complex calculations with an ecommerce-friendly system that’s simple enough for your customers to use.
Why I picked Xait CPQ: This platform caught my eye because of its guided selling feature. Instead of Excel or spreadsheets, Xait CPQ guides salespeople based on historical data to ensure more accurate and faster quotes. With precise, automated quotes, sales teams are free from manual calculations and are able to move more efficiently.
Xait CPQ Standout Features and Integrations
Standout features include custom, branded layouts for approved quote creation and servitization that evaluates risk and cost for multi-year service agreements.
Integrations include HubSpot CRM, Magento, Microsoft Dynamics 365, Microsoft Excel, Pipedrive, Oracle CRM On Demand, Salesforce, SAP CRM, and Workbook.
Pros and cons
Pros:
- Robust customer support team
- High functionality with lots of features
- Easy to use and learn after configuration
Cons:
- Small and medium businesses may be priced out
- Complex system that requires customer support to configure
This sales optimization software is designed for enterprise organizations that are facing pricing challenges. Pricefx offers cloud-based pricing optimization and management with a CPQ add-on to ensure more accuracy and transparency throughout your QTC process. With this platform, you have a choice of three package options, including an analytics plan, a pricing strategy plan, and an all-in-one plan.
Why I picked Pricefx: The thing that caught my eye about this tool is the AI-powered price optimization feature. Empowered with AI, you can optimize multiple price elements in real time to model customer purchasing behavior in order to manage price lists, from automated recalculation based on defined triggers to dynamic price lists.
Pricefx Standout Features and Integrations
Standout features include market monitoring to optimize pricing in real time and smart discounting and promotion management for impact forecasting.
Integrations include AWS, JD Edwards, Oracle, and SAP S/4HANA. Pricefx encourages integrations through Celigo, an iPaaS that can connect you to hundreds of pre-built integrations.
Pros and cons
Pros:
- Outstanding customer service
- Very intuitive user navigation
- UI is UNITY-based for better visuals
Cons:
- Managing data accuracy across multiple platforms can be complex
- Initial configuration is work intensive
This platform does more than just unify all your QTC needs on one app, they also strive to make sure you can manage everything from a single screen. With salesbricks, you can design packaging and pricing, bill and manage customers, and close deals from the same place. This solution is designed to help B2B SaaS organizations prepare for and acquire new customers.
Why I picked salesbricks: I chose this tool for my list because it offers a single-screen solution for all your needs, including pricing, packaging, system of record, guided selling, billing, and subscription management. They claim to be enterprise-ready — able to handle a ton of traffic — as well as startup friendly with high-value features for an affordable price.
salesbricks Standout Features and Integrations:
Standout features include customer portal so they can sign directly onto the app, entitlements management to optimize user access to products, and guardrails that ensure your team makes great deals.
Integrations include HubSpot CRM, Okta, QuickBooks, Salesforce Sales Cloud, and Stripe.
Pros and cons
Pros:
- Highly customizable features
- User-friendly interface for sellers and buyers
- Limited need to navigate the app
Cons:
- Limited finance features
- Limited integrations. Currently under development.
Best for managing the buying journey to enhance customer satisfaction
This cloud-based platform is designed for revenue operations and management for B2B companies. With Expedite Commerce, you get a dedicated CPQ software, ecommerce storefront, contract lifecycle management, recurring billing, revenue recognition, digital sales room, revenue forecasting, and subscription management.
Why I picked Expedite Commerce: What I really like about this platform is its focus on the buyer journey. Expedite Commerce reviews every step of that journey to identify areas where you can optimize your process, from lead to invoicing through to renewals. With a more comprehensive view of sticking points, you can create a better process for both clients and reps.
Expedite Commerce Standout Features and Integrations
Standout features include an ecommerce storefront that offers B2C-style experiences for B2B organizations and digital guided selling with interactive quizzes to get your customers the right products.
Integrations include GoCardless, HubSpot CRM, Netsuite, Oracle, PayTomorrow, QuickBooks, SAP, Salesforce, Stripe, and Zoho CRM.
Pros and cons
Pros:
- CPQ features are intuitive to use
- Can be customized to meet your needs
- Easy to use out of the box
Cons:
- Sometimes forces best practice constraints for integrations
- Attaching documents to invoices can be clunky
As a quote-to-cash solution for white-label resellers, ViiBE is a customer lifecycle software that automates your processes to make it easier to scale your business by reducing manual data input and administrative work. This platform offers end-to-end QTC solutions with everything from quotes for new clients and legally binding esignature features to automated taxes and phone system integrations.
Why I picked ViiBE: One of the tools I think would be useful from this platform is collaborative quoting. You can provide professional quotes within the platform, including automatically calculated taxes and surcharges, and your customer can open them through your branded portal to collaborate, edit, and comment in real-time.
ViiBE Standout Features and Integrations
Standout features include tax rating integration to automate compliance and native e-signature capabilities for every document.
Integrations include ActiveCampaign, Bullhorn, ConnectWise, Copper, Documo, HubSpot CRM, Microsoft Teams, QuickBooks, Stripe, and SugarCRM.
Pros and cons
Pros:
- Great support and ticketing
- Simple user interface
- Ideal for recurring invoicing
Cons:
- Voice recordings have accuracy issues
- Screen recordings may glitch
| Tools | Price | |
|---|---|---|
| iQuoteXpress | From $39/user/month | Website |
| OneBill | Pricing upon request | Website |
| Keap | Pricing starts at $129/user/month (billed annually) | Website |
| IBM Sterling | Pricing upon request | Website |
| Nue | Pricing upon request | Website |
| Xait CPQ | Pricing upon request | Website |
| Pricefx | No price details | Website |
| salesbricks | From $99 per month +1.9% per dollar invoiced | Website |
| Expedite Commerce | No price details | Website |
| ViiBE by Virtue | Pricing upon request | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareOther Options
My list wouldn’t be complete without a few runners-up. Check out these bonus software solutions to do a little more research before choosing your final quote-to-cash solution:
- CloudSense
Best for commercial order management solutions
- Cacheflow
Best for supporting SaaS deals
- Experlogix CPQ
Best for low code and no-code administration
- QuoteWerks
Best for creating professional, branded quotes and proposals
- Zoho CRM
Best quote-to-cash platform with integrated CRM features
- Quoter
Best for sales automation, as about 30% of your processes can be automated here
- Conga CPQ
Best for the most accurate pricing, even with complex proposals
- BlueSnap Accounts Receivable Automation
BlueSnap Accounts Receivable Automation - Best QTC tool with AR automation
- Salesforce Revenue Cloud
Best QTC solution for the configure, price, quote process
- HubSpot Sales Hub
Best for a free quote-to-cash process management system
- Infor CPQ
Best for improving the visual buying experience for all your customers
Selection Criteria For Quote-to-Cash Software
Here’s a short summary of the main selection and evaluation criteria I used to develop my list of the best quote-to-cash software for this article:
Core Functionality
While these tools will vary in their standout features, they must still provide some core functionality to ensure they can optimize your revenue management process. Some essential functionality include:
- Configuring sales offers
- Developing and projecting quotes
- Crafting proposals or agreements
- Processing orders
- Payment processing
Key Features
To deliver basic functionality for your QTC needs, there are standard features that exist in every application. You’ll see the features below repeated in nearly every tool on my list:
- CPQ software: This feature works in tandem with your CRM and ERP tools to deliver quotes based on a preprogrammed set of rules. During initial setup, you’ll customize your rules and configurations, which later allow this feature to ensure error-free pricing that accounts for quantities, customizations, optional upgrades, and discounts.
- Billing types: Depending on your revenue stream, you may need to process one-time payments, recurring payments, subscription billing, or some other type of billing configuration. Most tools will offer these popular modules built-in and provide capabilities for applying coupons or discounts, as well as creating bundles, bulk orders, and other specialty billing needs.
- Proposal or quote templates: Your software should have a library of pre-set templates that allow a salesperson to select the appropriate paperwork, fill in the blanks, and send it off to the customer for review or signing.
- Branded customizations: If you want your quotes and proposals to look as professional as possible, you want to ensure that your templates have branding features. You should be able to select color schemes and fonts, as well as upload logos and images, for enhanced branding.
- Integrations with finance and fulfillment: Once your customer signs your proposal or quote, you need to ensure that finance and fulfillment get the information without delay. An integration can serve to automate this process with specific trigger actions that eliminate manual labor.
- Invoicing: QTC solutions are designed to eliminate bloat in your tech stack, so they already have invoicing and accounting functionalities that can auto-generate accurate invoices, send them out to clients, and receive payments.
Usability
QTC software may be a tool that you add to your tech stack or one that eliminates several others in favor of a more comprehensive solution. Regardless of your choice here, your new addition should be easy to learn and navigate. I chose those platforms that prioritized intuitive user interfaces and provide robust customer support during onboarding and training.
Software Integrations
While quote-to-cash software may eliminate a few other tools you currently use, they’ll still need to integrate with other systems to share information and streamline your workflow. Check each breakdown to see the top integrations for every platform. I’ll also take note of which offer native integrations, open API, and Zapier-assisted options.
Pricing
There will be a ton of variation in pricing for QTC tools because each one offers solutions for a variety of use cases, industries, and organization sizes. You can definitely expect subscription billing pricing models, with a range depending on add-on features and functionality.
Those software solutions that provide integrated customer relationship management, subscription management, and forecasting functionality will cost significantly more than those with basic QTC features. You may see software pricing range between free and $300/user/month.
People Also Ask
If you’re looking for even more information before reaching a final decision, check out these answers to the most frequently asked questions.
What are the benefits of quote-to-cash software?
A few benefits of QTC solutions include streamlined management and analysis of the relationship between every part of your sales process that’s involved in revenue management. This software can improve your sales process through automation, provide more accurate quotes, and ensure a visually appealing and simple experience for your customers.
Many companies also transition to QTC software because it can combine the CRM and billing platforms into one tool that requires minimal maintenance and upkeep after initial configuration with rules-based workflows and processes.
Who uses quote-to-cash software?
The team that gets the most out of your QTC software is your sales department, but other teams may see some benefits due to the expansive features your solution may offer, including accounting teams and customer relationship management teams.
Some industries that commonly utilize quote-to-cash software include distribution, retail, food and beverage, manufacturing, and communications. Many of these software options are also purpose-built for SaaS vectors to ensure you have out-of-the-box functionality with minimal configuration necessary.
Is CPQ (configure, price, quote) the same as quote-to-cash software?
There is some overlap between CPQ and QTC software, but there are several key differences that set them apart. While CPQ focuses on automating just the quoting process, QTC is about managing the entire sales cycle. Instead of just ensuring accurate quote creation, QTC can help you manage everything from initial lead generation to payment processing.
In short, CPQ is just one part of the quote-to-cash process. Most of the platforms above will integrate CPQ functionality into their offerings for a more complete and comprehensive solution.
Other Revenue Operations Software
Whether you want to enhance other business processes or empower your sales reps, I have a few more recommendations for essential revenue operations software. Explore these breakdowns for even more SaaS solutions that may address your pain points.
- Quote Management Software
- Proposal Management Software
- CPQ Software
- Contract Management Software
- Top Pricing Software Solutions
- E-signature Software
Final Thoughts
After reviewing all of my recommendations, it’s time to narrow down your options and test them out in the real world. Reach out for free trials and demos to see which software meets your needs and make your final choice.
Already made a decision about your QTC software? This isn’t the end of your revops journey. Whether you’re interested in contract lifecycle management or the essential stages of a sales pipeline, The RevOps Team is here to help with weekly tips and advice. Subscribe to the newsletter for up-to-the-minute insights from the experts.