21 Best Quote And Invoice Software Reviewed In 2024
10 Best Quote and Invoice Software Shortlist
Here’s my shortlist of the best quote and invoice software:
Our one-on-one guidance will help you find the perfect fit.
Quote and invoicing software are valuable assets for any company. With the right software, teams can improve billing efficiency and enhance financial accuracy. But finding the right quote and invoice software can be a challenge, especially with so many options available.
Using my experience with revenue operations software, I tested and compared several of the top quote and invoice software available. From there, I compiled my results into detailed reviews to help you find the best software for your needs.
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Best Quote and Invoice Software Summary
| Tools | Price | |
|---|---|---|
| Wave | From $14/user/month | Website |
| Paddle | Pricing upon request | Website |
| PayPal | From 2.9% + $0.49 per transaction | Website |
| Square Invoices | Pricing upon request | Website |
| InvoiceNinja | From $10/month (billed annually) | Website |
| QuickBooks | From $35/month | Website |
| Invoicely | From $7.99/month (billed annually) | Website |
| Harvest | From $10.80/user/month (billed annually) | Website |
| Sage Accounting | From $19/month | Website |
| Hiveage | From $16/month (billed annually) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareThis comparison chart summarizes pricing details for my top quote and invoice software selections to help you find the best one for your budget and business needs.
How to Choose Quote And Invoice Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
| Scalability | Ensure the software can grow with your business. Look for solutions that handle increased transaction volumes without performance issues. |
| Integrations | Check if it integrates with your existing tools, like CRM or accounting software, to ensure uninterrupted workflows and data consistency. |
| Customizability | Consider how well you can tailor the software to fit your specific business processes, such as custom templates or tailored workflows. |
| Ease of Use | Look for intuitive interfaces that your team can navigate without extensive training. Test usability with free trials if available. |
| Budget | Ensure the pricing aligns with your financial constraints, considering both upfront costs and potential future expenses for upgrades or additional features. |
| Security Safeguards | Verify the software offers robust data protection measures, such as encryption and compliance with regulations like GDPR, to safeguard sensitive information. |
| Customer Support | Assess the availability and quality of support channels, like live chat or phone, to ensure you get help when needed. |
| Mobile Access | Evaluate if the software offers mobile access, allowing your team to manage quotes and invoices on the go for increased flexibility. |
Best Quote and Invoice Software Reviews
Below are my detailed summaries of the best quote and invoice software that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Wave is an online accounting and invoicing platform designed for small businesses and freelancers. It offers essential financial management tools like invoicing, expense tracking, and receipt scanning without monthly fees.
Why I picked Wave: Wave's standout feature is its free invoicing service, making it accessible for small businesses on a budget. It provides unlimited invoices, allowing you to send as many as needed without extra cost. The easy-to-use dashboard helps you stay on top of your finances. Its receipt scanning feature simplifies expense management by digitizing your receipts.
Standout features & integrations:
Features include automated receipt scanning, which helps you track expenses by digitizing paper receipts. Wave's invoicing tool lets you customize invoice templates to match your brand. The dashboard provides a clear overview of your business's financial health, helping you make informed decisions.
Integrations include PayPal, Etsy, Shoeboxed, Google Sheets, Zapier, Stripe, Shopify, Square, QuickBooks, and HubSpot.
Pros and cons
Pros:
- Free unlimited invoicing
- Automated receipt scanning
- Clear financial dashboard
Cons:
- Limited advanced features
- No inventory management
Paddle is a billing and subscription management platform tailored for SaaS companies, providing tools for payment processing, subscription management, and global compliance. It serves businesses looking to streamline their billing operations and expand internationally.
Why I picked Paddle: Paddle excels in serving SaaS companies by offering comprehensive billing and subscription management tools. It simplifies global transactions with built-in tax compliance and currency conversion. The platform's subscription management features help you handle recurring billing with ease. Paddle's analytics tools provide insights into customer behavior and revenue trends.
Standout features & integrations:
Features include a built-in tax compliance system that handles VAT and sales tax for global transactions. The currency conversion feature allows you to cater to international customers easily. Paddle’s analytics tools offer detailed insights into revenue and customer metrics, helping you make data-driven decisions.
Integrations include Salesforce, Xero, QuickBooks, Zapier, HubSpot, Slack, Google Analytics, Mailchimp, Shopify, and WordPress.
Pros and cons
Pros:
- Built-in tax compliance
- Supports global transactions
- Complete subscription management
Cons:
- Limited customization options
- Requires onboarding for new users
PayPal is a versatile payment processing and invoicing solution widely used by businesses of all sizes. Its main user base includes small to medium-sized enterprises looking for efficient financial transaction management. It facilitates global transactions and offers robust financial services.
Why I picked PayPal: PayPal is distinguished by its global reach and ability to handle international transactions easily. It offers features like multi-currency support and cross-border payment capabilities, essential for businesses operating in multiple countries. The platform's security measures, including encrypted transactions, ensure safe dealings. Its user-friendly interface helps streamline payment processes, making it ideal for businesses looking to expand internationally.
Standout features & integrations:
Features include multi-currency support, allowing your team to handle global transactions at scale. Advanced security measures keep your financial data protected. The 'Pay in 4' option provides flexible payment plans for customers, enhancing your sales potential.
Integrations include QuickBooks, Xero, Shopify, WooCommerce, BigCommerce, Adobe Commerce, PrestaShop, Stripe, Salesforce, and Mailchimp.
Pros and cons
Pros:
- Trusted brand with wide global acceptance
- Strong security features
- Flexible payment options
Cons:
- Transaction fees can be costly
- Holds on funds for new users
Square Invoices is an invoicing tool tailored for small to medium-sized businesses, enabling efficient billing and payment processing. It serves retail, service-based businesses, and freelancers, making invoicing and payment collection straightforward.
Why I picked Square Invoices: Square Invoices excels with its mobile accessibility, allowing you to manage invoices on the go. Its user-friendly app ensures you can send invoices and track payments easily from almost anywhere. Customizable invoice templates help you maintain brand consistency while the platform's integration with Square's payment processing offers an easy billing experience.
Standout features & integrations:
Features include recurring billing that automates invoice creation for regular clients. Payment reminders help reduce late payments by notifying clients automatically. The reporting tools give you insights into your financial health and help track outstanding invoices.
Integrations include QuickBooks, WooCommerce, BigCommerce, Wix, Adobe Commerce, Google Calendar, Acuity Scheduling, JotForm, Zapier, and Mailchimp.
Pros and cons
Pros:
- Integrated payment processing
- Recurring billing options
- Automated payment reminders
Cons:
- Limited advanced features
- Not ideal for large enterprises
InvoiceNinja is an invoicing and billing software designed for freelancers and small businesses. It helps manage custom invoicing, track expenses, and receive payments efficiently.
Why I picked InvoiceNinja: InvoiceNinja excels in custom invoicing, allowing you to create tailored invoices that fit your brand. It's templates and design tools help you craft professional invoices. The software's time-tracking features assist in billing accuracy for project-based businesses. Its client portal enhances communication and payment processes with your clients.
Standout features & integrations:
Features include a client portal, letting your clients view and pay invoices online. Time-tracking tools help you bill your clients accurately for project work. Expense management features allow you to track business expenses and reimbursements efficiently.
Integrations include PayPal, Stripe, WePay, Authorize.Net, Zapier, Mailchimp, Slack, QuickBooks, Xero, and Google Workspace.
Pros and cons
Pros:
- Customizable invoice templates
- Client portal for easy payments
- Time-tracking for accurate billing
Cons:
- Limited advanced reporting
- Learning curve for new users
QuickBooks is an accounting and invoicing software widely used by small to medium-sized businesses for managing finances, payroll, and tax compliance. It offers features to streamline bookkeeping and financial reporting.
Why I picked QuickBooks: QuickBooks delivers in-depth reporting capabilities, making it ideal for those needing detailed financial insights. Its customizable reports help you track every aspect of your business finances. The software's invoicing tools automate billing, reducing manual work. Real-time tracking of income and expenses ensures your financial records stay up-to-date.
Standout features & integrations:
Features include automated sales tax calculations that simplify tax compliance for your business. The cash flow planner helps you forecast and manage your finances effectively. Receipt capture allows you to upload and track expenses easily, keeping your records organized.
Integrations include PayPal, Shopify, Square, TSheets, BILL, HubSpot, Salesforce, Expensify, Gusto, and Mailchimp.
Pros and cons
Pros:
- Extensive reporting capabilities
- Automated sales tax calculations
- Real-time financial tracking
Cons:
- Can be complex for new users
- Limited customization for some features
Invoicely is an online invoicing tool geared towards freelancers and small businesses. It provides essential functions like invoicing, expense tracking, and time tracking to help streamline financial management.
Why I picked Invoicely: Invoicely is recognized for its straightforward invoicing capabilities, making it ideal for those who need a simple solution without unnecessary complexity. It offers customizable invoice templates that help maintain your brand identity through customizable branded elements such as logos, icons, and colour schemes. The platform also includes time and expense tracking, allowing you to manage your projects and finances in one place. Its user-friendly interface ensures you can get started quickly with minimal training.
Standout features & integrations:
Features include time tracking, which helps you log billable hours efficiently. Expense tracking allows you to keep an eye on your business costs effortlessly. The customizable templates let you tailor invoices to suit your brand, enhancing your professional appearance.
Integrations include PayPal, Stripe, Authorize.Net, Mollie, WePay, Square, 2Checkout, BitPay, Payoneer, and BlueSnap.
Pros and cons
Pros:
- Straightforward invoicing process
- Customizable invoice templates
- Time and expense tracking features
Cons:
- No native mobile app
- Not ideal for large teams
Harvest is a time-tracking and invoicing software aimed at freelancers and small businesses, helping them manage projects and track billable hours. It enables users to boost time management and enhance productivity.
Why I picked Harvest: Harvest shines with its time tracking capabilities, essential for businesses needing precise billing based on hours worked. You can track time easily with its intuitive timers and generate invoices directly from tracked hours. The reporting tools provide insights into team productivity and project progress. Harvest also supports expense tracking, allowing you to manage project costs efficiently.
Standout features & integrations:
Features include expense tracking, which helps you monitor project costs and reimbursements. The reporting tools give detailed insights into team productivity and project timelines. Harvest also offers invoicing directly from tracked time, simplifying the billing process.
Integrations include Asana, Trello, Slack, QuickBooks Online, Xero, Basecamp, GitHub, Stripe, PayPal, and Google Workspace.
Pros and cons
Pros:
- Accurate time tracking
- Direct invoicing from tracked hours
- Supports multiple projects
Cons:
- May require initial setup
- Limited customization options
Sage Accounting is a financial management tool designed for small and medium-sized businesses, offering features for invoicing, expense tracking, and cash flow management. It assists businesses in maintaining financial accuracy and compliance.
Why I picked Sage Accounting: Sage Accounting excels in multi-currency support, making it ideal for businesses dealing with international transactions. Its real-time currency conversion helps you manage global financial operations efficiently. The platform's automated invoicing reduces manual work. Additionally, its tax compliance features ensure your business meets local regulations.
Standout features & integrations:
Features include automated bank feeds that keep your transactions updated in real-time. Cash flow forecasts help you plan and manage your finances effectively. The intuitive dashboard provides a clear overview of your financial health.
Integrations include Microsoft 365, Stripe, PayPal, Shopify, Gusto, AutoEntry, Zapier, Expensify, Salesforce, and Paya.
Pros and cons
Pros:
- Strong multi-currency capabilities
- Automated bank feeds
- Real-time currency conversion
Cons:
- Limited customization options
- Can be complex for beginners
Hiveage is an online invoicing software designed for freelancers and small businesses, focusing on billing, expense tracking, and financial management. It helps users to make their invoicing processes more efficient and manage their finances effectively.
Why I picked Hiveage: Hiveage is particularly strong in recurring billing, providing tools that make it easy to set up and manage subscription-based services. It offers flexible billing options that cater to various client needs. The platform also provides multi-currency billing, allowing you to work with international clients without hassle. Hiveage's expense tracking tools help you monitor and control your business expenditures efficiently.
Standout features & integrations:
Features include detailed reporting tools that give you insights into your financial activities. The time tracking feature helps ensure accuracy in billing for project work. Hiveage also offers customizable invoice templates, letting you maintain your brand identity in every invoice you send.
Integrations include PayPal, Stripe, Authorize.Net, Braintree, WePay, 2Checkout, Payza, Coinbase, BitPay, and Dwolla.
Pros and cons
Pros:
- Strong recurring billing capabilities
- Detailed financial reports
- Effective expense tracking
Cons:
- Limited advanced customization
- Less suited for large enterprises
Other Quote and Invoice Software
Here are some additional quote and invoice software options that didn’t make it onto my shortlist, but are still worth checking out:
- Paymo
Best for project expense tracking
- Xero
Best for small businesses
- Keap
Best for CRM integration
- Float
Best for cash flow management
- Stripe
Best for online payments
- Zoho Invoice
Best for automation tools
- HoneyBook
Best for creative professionals
- Invoice Home
Best for simple templates
- Paystand
Best for blockchain technology
- Thryv
Best for estimate approval and prepayment
- Xero
Best for accounting features
Quote and Invoice Software Selection Criteria
When selecting the best quote and invoice software to include in this list, I considered common buyer needs and pain points like managing recurring billing and ensuring data security. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Generate and send invoices
- Create and manage quotes
- Track payment status
- Recurring billing setup
- Manage client information
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Multi-currency support
- Integration with CRM tools
- Customizable invoice templates
- Automated payment reminders
- Advanced reporting capabilities
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Learning curve for new users
- Customization options available
- Mobile app functionality
- Speed and performance
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Access to templates
- Supportive chatbots
- Webinars for new users
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of live chat support
- 24/7 customer service access
- Extensive help center resources
- Response time to inquiries
- Quality of support provided
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Competitive pricing against similar tools
- Features offered at each price tier
- Scalability of pricing plans
- Hidden fees or extra charges
- Free trial or demo availability
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Commonly praised features
- Frequently mentioned drawbacks
- Recommendation likelihood
- Customer service experiences
Trends in Quote and Invoice Software
In my research, I sourced countless product updates, press releases, and release logs from different quote and invoice software vendors. Here are some of the emerging trends I’m keeping an eye on:
- AI-driven insights: AI is being used to analyze billing data and provide actionable insights for businesses. This helps you understand customer payment patterns and optimize your cash flow. Xero, for example, is integrating AI to offer predictive analytics in their financial tools.
- Blockchain for security: Some software solutions are employing blockchain to enhance transaction security and transparency. This provides an immutable record of all transactions, which is especially useful for businesses dealing with sensitive financial data.
- Subscription management: As more businesses shift to subscription models, tools are adapting to handle recurring billing and subscription lifecycle management. This trend is crucial for SaaS companies looking to automate their billing processes.
- Eco-friendly invoicing: Digital invoicing is reducing the need for paper, and some vendors are focusing on eco-friendly solutions. This includes features like carbon footprint tracking for invoices sent. It's becoming more popular as businesses aim for sustainability.
- Customizable client portals: Many vendors now offer client portals that can be customized to match your brand. This trend helps you enhance the client experience by providing a branded space for invoice management and payments.
What is Quote and Invoice Software?
Quote and invoice software is a type of digital tool that helps businesses generate and manage quotes and invoices. These tools are commonly used by freelancers, small business owners, and accountants to simplify billing and keep financial records organized. Features like automated invoicing, payment tracking, and customizable templates support efficient financial management and enhance user experience. Overall, these tools provide value by saving time, reducing errors, and improving cash flow management.
Features of Quote and Invoice Software
When selecting quote and invoice software, keep an eye out for the following key features:
- Automated invoicing: Automatically generate and send invoices, saving you time and reducing manual errors.
- Payment tracking: Monitor payment status and follow up on overdue invoices, helping you maintain healthy cash flow.
- Customizable templates: Tailor invoice templates to match your brand, ensuring consistency and professionalism.
- Recurring billing: Set up automated billing for subscription services, making it easier to manage ongoing client relationships.
- Multi-currency support: Handle transactions in various currencies, beneficial for businesses working with international clients.
- Expense tracking: Record and categorize business expenses, offering a clear overview of your financial health.
- Time tracking: Log billable hours accurately, ensuring precise billing for project-based work.
- AI-driven insights: Use AI to analyze billing data and provide actionable insights, helping you optimize financial operations.
- Client portals: Offer clients a personalized space to view and manage their invoices, enhancing client satisfaction.
- Tax compliance tools: Automate tax calculations to ensure compliance with local and international tax regulations.
Benefits of Quote And Invoice Software
Implementing quote and invoice software provides several benefits for your team and your business. Here are a few you can look forward to:
- Time savings: Automated invoicing and payment tracking save time by reducing manual work and ensuring timely billing.
- Improved cash flow: Payment tracking and reminders help you manage and follow up on overdue invoices, keeping your cash flow steady.
- Professional branding: Customizable templates let you create invoices that match your brand, enhancing your business's professional image.
- Accurate billing: Time tracking ensures you bill clients accurately for hours worked, reducing discrepancies and disputes.
- Global reach: Multi-currency support allows you to work with international clients, expanding your business opportunities.
- Financial clarity: Expense tracking gives you a clear picture of your business's financial health, aiding in better decision-making.
- Client satisfaction: Client portals provide a convenient way for clients to manage their invoices, improving their overall experience.
Costs and Pricing of Quote and Invoice Software
Selecting quote and invoice software requires an understanding of the various pricing models and plans available. Costs vary based on features, team size, add-ons, and more. The table below summarizes common plans, their average prices, and typical features included in quote and invoice software solutions:
Plan Comparison Table for Quote and Invoice Software
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic invoicing, payment tracking, and limited templates. |
| Personal Plan | $5-$25 /user /month | Customizable templates, time tracking, expense tracking, and basic reporting. |
| Business Plan | $25-$50 /user /month | Multi-currency support, automated reminders, advanced reporting, and client portals. |
| Enterprise Plan | $50-$100 /user /month | Advanced analytics, custom integrations, dedicated support, and comprehensive security features. |
Quote and Invoice Software FAQs
Here are some answers to common questions about quote and invoice software:
Can the amount for an invoice be more than quote?
Yes, an invoice can be higher than the original quote. This often happens if the scope of work changes or additional services are required. Tax and service fees may also apply. It’s important to communicate any changes to clients beforehand. This helps avoid surprises when the invoice is issued.
Can you use a quote as an invoice?
No, a quote and an invoice serve different purposes. A quote is an estimate of costs given before delivering goods or services. An invoice is a bill sent after the goods or services are provided. It’s crucial to use these documents correctly to maintain clear financial records.
How does invoicing software work?
Invoicing software automates the billing process for services and products. It helps you create invoices, track payments, and manage client information. This software simplifies financial management by providing an accurate picture of your business’s finances and improving cash flow and profitability by ensuring you are more likely to get paid on time.
What is the difference between a quote and a tax invoice?
A quote provides an estimated cost for goods or services before delivery. A tax invoice is issued after the goods or services are provided, detailing the actual costs and any applicable taxes. It’s essential to issue these documents at the right stages to ensure proper accounting.
How can I ensure my invoice gets paid on time?
Setting clear payment terms and sending invoices promptly are key. Use invoicing management software to automate reminders, recurring invoices, and set notifications to follow up on overdue payments. This helps maintain good cash flow and reduces the chances of late payments affecting your business.
What should I include in a quote?
A quote should include a detailed list of goods or services, estimated costs, and any applicable terms and conditions. You should also list the date of the service or product delivery and the customer information. You may want to clarify payment options such as online debit or ACH bank transfers and any extra fees such as surcharges for paying by credit card. Clear and detailed quotes help set the right expectations with clients and reduce misunderstandings.
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